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* Incorrect value

This field requires a Rotary.org email address

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https://my.rotary.org/{{ lang.toLowerCase() }}/manage/travel-expenses/travel-expenses

Travel Services

* indicates a required field.

Does Travel Services team approve this Travel Request?*

Yes, approved.
No, reject.

Comments

*If not approved comments will be sent to the Volunteer

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Pending Travel Services Approval. Email alert will be sent when decision is made.

Staff Travel Request

Staff Liaison

President / President Elect / General Secretary

Post Date Form

* indicates a required field. Please complete fields below with details for travel.

Purpose of Travel *

Traveler Last Name *

Traveler First Name *

Traveler Middle Name

Traveler's Email address *

Classification *

Traveler Type *

Traveler Request

Partner Last Name *

Partner First Name *

Partner Middle Name

Partner Rotary Funded

Funded Partner Classification *

Assignment Information*

Assignment Information*

These are the actual assignment dates and should not include travel dates.

Meeting Location

Departure Location

Assignment Start and End Date

Start Time

(HH:MM)

End Time

(HH:MM)

What type of transportation will you require?*

Fly

Drive

Other

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Approximate Distance *

Project Number

Project Task

Cost Center

Select either (1) Project# and Project Task or (2) Cost Center

Expenditure Type*

Funded Partner Expenditure Type *

Funded Partner Project Task

District Number

Required for IA or COL.

Group Number*

If an arrival/departure manifest is required, please select a Group Number.

Staff Contact *

Staff Contact Email *

The staff contact's email address where a copy of the final invoice will be sent.

Affiliate Office*

Please choose the agency booking the travel based on the departure location.

Comments

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Welcome
Travel Needs
Approve
Approve

* indicates a required field.

Welcome to Travel Services, and congratulations on your assignment. The Travel Services team works directly with our contracted global agencies, RITS® (Rotary International Travel Service) , to provide safe and cost effective travel to Rotary funded travelers.

By submitting this form within 90 days of your travel date, the Traveler (you) agrees and consents to the use of your personal data as described below. Your privacy is important to Rotary International and The Rotary Foundation (collectively, “Rotary”) and the personal data you share with Rotary will only be used for official Rotary business. This means that the personal data you provide will primarily be used for arranging Rotary-related travel for you and anyone traveling with you. Personal data you provide below may be transferred to Rotary service providers (for example, airlines, travel agencies, or other affiliated entities) to assist Rotary’s travel-related activities. You may receive information about your travel arrangements or Rotary events via email. Personal data collected on this form is subject to Rotary’s Privacy Policy found at: https://my.rotary.org/en/privacy-policy.

Please note the following information regarding funded travel ...

Rotary’s Travel Insurance (AIG/AIG Travel Guard) is subject to country and regional laws and may not provide security or medical evacuation.
You should have information for the closest medical facility at your destinations prior to departure.
Staff should ensure they have all the proper documentation for the itinerary (including stopovers and transits), such as passport/visa/inoculations/health certificates etc., before departure. Requirements are subject to change any time prior to your trip. Your RITS® agent can assist with providing detailed information.
All hotel and car rental arrangements should be booked through your designated RITS® agency. A personal credit card will be required to secure your room.

Acknowledgement that you are aware of the risks and requirements associated with traveling to your destination.*

Yes, I understand and accept the risk associated with this travel.
No, I do not understand and/or accept the risk associated with this travel.

It is important you are aware and understand the risks and requirements prior to completing your travel request. Please discuss your assignment with your manager and once you’re ready and have all the guidelines you can revisit this page and complete your travel request.

Staff Travel Request

Staff Liaison

President / President Elect

* indicates a required field. Please complete the fields below with details for travel.

Purpose of Travel*

Traveler Last Name*

Traveler First Name*

Traveler Middle Name

Traveler's Email address*

(Must be rotary.org)

Traveler Type

Companion Last Name (optional)

Companion First Name (optional)

Companion Middle Name (optional)

Assignment Information*

Meeting Location

Departure Location

Assignment Start and End Date

Start Time

(HH:MM)

End Time

(HH:MM)

What type of transportation will you require?*

Fly

Drive

Other

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Approximate Distance*

Project Number

Project Task

Cost Center

Select either (1) Project# and Project Task or (2) Cost Center

Expenditure Type

Will you be extending your travel dates for personal travel?*

Yes

Approving Manager Email*

This is your direct manager, not the cost center manager.

Director/GM Email*

Group Number*

If an arrival/departure manifest is required, please select a Group Number.

Affiliate Office*

Please choose the agency booking the travel based on the departure location.

Emergency Contact Name*

Emergency Phone*

Emergency Email*

Comments

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Succesfully Saved

Travel request successfully submitted and sent for review.

Travel Services

* indicates a required field.

Does Travel Services team approve this Travel Request?*

Yes, approved.
No, reject.

Comments

*If not approved comments will be sent to the Staff

Pending Travel Services Approval. Email alert will be sent when decision is made.

* indicates a required field.

Manager Approval

Does Manager approve this Travel Request? *

Yes, approved.
No, reject.

Comments

*If not approved comments will be sent to the Staff

Pending Manager Approval. Email alert will be sent when decision is made.